SPC Constitution and Bylaws
Sandhills Photography Club
Name: The name shall be Sandhills Photography Club, hereinafter called the Club.
Objectives: The objectives of the Club Shall be to provide a vehicle for improving members: photographic skills and technical knowledge, and for exchange of information, and by club activity, to develop membership potential and public interest in the art of photography.
Section 1. The Club shall be a non-profit organization, operated exclusively for the purposes stated in Article Il.
Section 2. Officers and other directors shall not receive any compensation for their services, but the Board of Directors may authorize reimbursement for expenses incurred in the performance of their duties.
Section 3. The Club shall use its funds only to accomplish the purposes specified in Article Il, and no part of said funds shall inure to or be distributed to members, except as reimbursement for expenses incurred on behalf of the Club.
Section 4. I-li the event of dissolution, the residual assets of the Club will be turned over to one or more tax-exempt organizations with similar purposes or to one or more organizations which are exempt as organizations described in Sections 501 (c) (3) and 170 (c) (2) of the Internal Revenue Code, or to the Federal, State, or Local Government for exclusive public purpose- The organization(s) to which the assets will be transferred will be decided by a simple majority vote of the members present at the final general meeting of the Club or at that meeting which decides dissolution of the Club.
Section l. Anyone may become a member of the Club by paying the current dues for the appropriate category,
Section 2. Memberships are available in the following dues-bearing categories:
Individual, Family, and Student. The dues schedule shall be established by the Board of Directors and approved by the membership- A notice, through the Newsletter, of proposed changes in the dues schedule shall be provided to membership prior to the meeting at which action is contemplated. The annual dues for the calendar year shall begin on January l. Such dues may be prorated at the discretion of the Board of Directors.
Section 3. Honorary memberships may be approved by the Board of Directors upon nomination by a member. No dues shall be collected from Honorary members.
Officers: The officers of the Club shall be the President, Vice President, Secretary, and Treasurer. These officers shall be elected by a majority of the members, present and voting, at the annual meeting. The term of office shall be January 1 through December 31.
Duties of the Officers
Section 1. The President shall:
a- Preside at all meetings of the Club and of the Board of Directors-
b. Have the authority to establish committees and appoint their chairpersons.
c. Be an ex officio member committees except the nominating committee.
Section 2. The Vice President shall:
a. Temporarily assume the duties of the President in the absence of the President. b- Determine the program for each monthly meeting that is not a Competition.
Section 3. Secretary shall:
a. Record the minutes of the general meetings of the Club in which the membership takes any action
b. Record the minutes of the meetings of the Board of Directors. The Treasurer's Report shall be included within or attached to the minutes.
c. Process all email votes received for proposed changes to the by-laws.
Section 4. The Treasurer shall:
a- Be custodian of the Club's funds and pay all its bills therefrom.
b. Keep account of all receipts and expenditures.
c- Have authority on his or her signature alone, to draw funds from the Club's bank account when the amount not exceed $500.00. For amounts greater than $500.00, the expenditure must also be signed by the President or Vice President.
d- Make a report to the Board of Directors at each meeting thereof, and provide a written copy to the Secretary.
e. Make a report to the membership no later than the second meeting of the calendar year of all monies received and disbursed during the year and of the financial health of the Club.
Section 1. The Board of Directors shall be the elected officers of the Club together with the immediate past President and the appointed Committee Chairpersons.
Section 2. The Board of Directors shall appoint an Audit committee of I -3 members, not including the treasurer- The purpose of this committee shall be to review the treasurer's records, the resulting to be presented no later than the second meeting Of the calendar year.
Section 3. The President shall establish those committees necessary to ensure the efficient operation of the Club. Those committees may include but are not limited to Programs, Competitions, Membership, Newsletter, Publicity, and Hospitality.
Section I. The Club shall hold at least ten (10) monthly meetings a year, the time and dates to be set by the Board of Directors.
Section 2. The annual meeting of the Club shall be held in conjunction with the regular monthly meeting in November unless otherwise designated by the Board of Directors.
Section 3. Publicity regarding the annual and monthly meetings shall be in the earliest possible newsletter.
Section 4. For the transaction of business at Club meetings, a quorum shall be one third of the dues-paying members.
Section 5. The Board of Directors shall meet monthly or as determined by the Board of Directors.
Election of Officers
A Nominating Committee of three (3) members shall be appointed by the President not later than August 1st of each year. No more than one (l) member may be a member of the Board of Directors. The committee shall present a slate of candidates to be announced at the October meeting- No nominee for any position shall be presented without his or her consent to serve, if elected. Nominations may be made from the floor but such a nominee must have previously signified a willingness to serve if elected.
Replacement of Officers
Offices that become vacant shall be filled by appointment by the Board of Directors; the appointed positions to become elective at the end of the calendar year.
Amendment of By-laws
The Sandhills Photography Club's By-laws may be amended, repealed or altered, in whole or in part, at any regular meeting by vote of three-fourths of the active members present or voting by email, which must be at least two-thirds of the Club's active membership. Notice of the proposed changes must be presented to the membership at least one regular meeting prior to the vote. Email votes must originate from the email address of record, be sent to the Secretary, and must be received by the Secretary at least two (2) days prior to the meeting at which the vote is to be taken.
Approved by the SPC Membership, July 17, 2008.